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The intent of this statement is to assist insurance agencies with an active business relationship with HawkSoft Inc. to document HawkSoft's compliance with cybersecurity regulations.

Entity

Sean Hawkins
VP, Development

on behalf of

HawkSoft, Inc.
1230 SE 3rd Ave
Canby, Oregon 97013

 

Covered Entity

HawkSoft is not a covered entity under 23 NYCRR 500. HawkSoft does not hold any licenses issued by the NYS Department of Financial Services.

 

Compliance with 23 NYCRR 500

HawkSoft complies with the relevant data security requirements outlined in Section 500.15 Encryption of Nonpublic Information.

 

Penetration Testing

HawkSoft has undertaken penetration testing for our software. The last test was conducted by Direct Defense on October 14, 2019.

 

Data In Transit

HawkSoft encrypts data in transit. Data controlled by HawkSoft is encrypted in transit using TLS 1.2. Data that contains Personally Identifiable Information (PII) has an additional layer of AES 256-bit encryption.

 

Data At Rest

HawkSoft encrypts data at rest. Personal identifiable information is encrypted at rest starting with HawkSoft CMS Version 4.4 which released in September 2018. It is the responsibility of the customer (agency) to ensure:

1) Their software is updated to Version 4.4 or later
2) All legacy data is encrypted by running the Image Encryption utility
3) All new data added is encrypted automatically

More information is available in the Help system within HawkSoft CMS. Search for Image Encryption utility.

 

Access Controls

HawkSoft deploys controls to limit access to relevant information systems and Nonpublic Information.

 

Notifications

HawkSoft has policies and procedures in place to notify our agencies in the event of a cybersecurity event directly impacting our system that holds Nonpublic Information.

Last Revision: November 12, 2019